may 2020 meeting minutes

Burnaby Mountain Secondary School

Parent Advisory Council Meeting – Zoom

Monday, May 11, 2020 at 7:00 pm

  1. Attendance: Dave Dye, Franca Spartano, Maribeth Yap, Ingrid Anand, Annette Yang, Lee Anne Kristmanson
  • Welcome – call to order 7:05pm
  • AGM/PAC Meetings
    • September 14th meeting for elections via Zoom (virtual meeting may draw more people), then meetings in October, November, February 8th, April 12th, June 7th)
    • recruit future chair and treasurer as both Dave and Franca have one more year
    • Dave or Annette can host large group Zoom meeting
  • Finances
    • in addition to the attached Treasurer’s report, about unpaid is $50 teacher request and food from Grade 8 retreat, Lee Anne is checking with other teachers
    • suggestion to use remaining funds next year for a big ticket item for a department ($2-3K)
    • school expects to receive less funds next year as international student enrolment will be down due to COVID-19
    • expect gaming grant may also decrease
    • parent education budget – push back to 2021 for the Brittany presentation (originally booked for Sept 24); consider having Brittany virtually present so it’s more timely for student scholarships (Maribeth will contact Brittany to reschedule for first week of October)
    • dry grad meeting is tomorrow – PAC funds already given to dry grad to use as they would like
    • budget will be very fluid for next year
    • Franca to get gift card for Jovanna (Dave to provide address)
    • Lee Anne will get invoice for PAC meeting snacks and coffee
  • End of Year Staff Appreciation – budget of $1000 to spend; about 150-160 staff members; Dave suggested upping it to $1500 if necessary; suggest to use in the fall for a welcome back; Lee Anne to discuss with staff to see what they would prefer
  • Principal’s Update
    • Calendar for school year may be fluid
    • Changes to fees – up to $135/student (increased from $120); PAC funds to cover kids in need; metal arts fees dropped by $5; added fee for Robotics $10 for Arduino kids can take home
    • Virtual grad – working with Artona for powerpoint show; buying gown and cap for each grad (instead of renting); diploma/year book package for students to pickup (perhaps like the band instruments pickup via drive through)
    • Phase 2 for students attending school pilot including Indigenous students and struggling students with social distancing, few numbers, gradual
    • Suggest to bring up at DPAC (Dave) on May 19th for parents to attend an update meeting in late summer on what classes will look like in the fall for elementary and secondary students
  • Minutes of February 2020 Council Meeting – motion, seconded, approved
  • Adjournment at 7:54 pm

Next Parent Council Meeting: will schedule if needed in June

Refreshments & snacks served provided by BMSS catering students

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